3 Hacks for Delegating To Your Team

How many times have you given someone a task on your team, only to have it completed part-way and you had to finish it?

Or, worse yet, the project was finished but was a complete mess at the end?

After one or two of these instances, especially if you are new to managing a team, can scar you for a long time.

Because of these kinds of situations, you might be reluctant to assign people tasks. Or divide up the workload – which can easily mean you are doing more work than the rest of your team.

And it’s going to burn you out in the long run.

Hard as it may be, you’ve got to learn to be like Elsa and LET. IT. GO.

You can’t – and shouldn’t – do it all.

But delegating work isn’t easy, especially if you haven’t done it before. Here are 3 hack to consider for delegating to you team:

Hack #1: Think about your strengths…and the strengths of your team members.

Can a few changes to assignments work better with someone else’s strength?

I’m a big-picture person: I thrive on thinking about and planning for the future. However, I am terrible at dealing with the details in making these big-picture projects actually work.

I was so grateful that a colleague on my team was AWESOME with details. Angie was super organized and always thought of all the details that I had never considered…but that I needed to, in order to make the event happen.

Start thinking about your team members. What kinds of work do they really enjoy? (Ask if you don’t know!)

Find ways to team people up, or share responsibilities, who have complimentary-strengths. Or find ways to have projects go to people with the needed skill set. Having the right person in the right seat makes a big difference.

HACK #2: Clear the bottom 1/3 of your to-do list.

Ever notice that the things you really despise doing end up on the bottom of your to-do list?

That’s because these are the activities that DON’T energize you. They zap your time and energy – and likely leave you feeling drained.

Is it possible to get some help with these tasks?

Can someone on your team with a different skill set help you out?

You need your time and energy to lead your team – and be there for your people.

And, I’m going to go out on a limb here, but I’m guessing that at least some of the duties and projects at the bottom of your to-do list are there because they weren’t your responsibility in the first place. Someone messed up the project and you ended up taking it over because you didn’t want them to mess it up again.

Am I right?

Never fear. Because….

HACK #3: Set expectations and deadlines. And then, follow-up!

It took me a while to learn this, but setting clear expectations in the beginning saves you so much time and energy in the long run.

It can be a pain in the butt to try to articulate what you want and need….and then write it down for other people. While you’re at it, be clear about when you want everything done with clear deadlines.

BUT, when your team knows EXACTLY what you want AND have it in writing so they can go back and look at it later (read: not ask you!), amazing things happen.

People will meet your expectations – and impress you! – because they finally have a clear understanding of what you want and need from them.

They will feel valued because you took the time to be clear about what help you needed from them.

And we all want to know that the work we do everyday matters to other people, right?

Wins for everyone!

Stay tuned! We’ve got more tips for managers faster than you can say, “what’s next?”! Sign up for our email list – we’ll send you a weekly newsletter filled with tips for people who are new to managing a team or who are working on their skills.

Remember that times are weird.

Your team needs YOU right now…not a super-hero who is larger-than-life. But the REAL you – the one who is facing challenges but is showing up every day despite of – and in spite of – those challenges.

Take it one day at a time. You got this!

Cheers,
Emily

P.S. Have a conflict that just won’t go away? Check out a free download for fast tips here.

Have a question that you want some perspective on? Email your situation to
emily@brightbusinessconsulting.com. To make sure you don’t miss a post, subscribe here.